PAGE 1: THE RESIGNATION LETTER
(Print this on your agency letterhead if available, otherwise standard white paper)
MEMORANDUM FOR: [Name of Immediate Supervisor] [Supervisor’s Title] [Agency/Component Name]
FROM: [Your Full Name] [Your Title / Position] [Your Office/Unit Location]
SUBJECT: Voluntary Resignation – [Your Last Name]
DATE: [Date of Submission]
1. Notification of Resignation Pursuant to 5 CFR § 715.202(a), I hereby submit my voluntary resignation from my position as [Your Position Title] with [Agency Name, e.g., U.S. Customs and Border Protection], effective [Date Resignation becomes Effective]. My final day in the office will be [Date of Last Day of Duty].
2. Reason for Action [Select ONE of the following paragraphs and delete the other]
[OPTION A: Standard Resignation] This decision follows careful consideration of my career goa personal circumstances. I have decided to pursue a new opportunity outside of federal service.
[OPTION B: Deferred Resignation Program] This action is taken under the government-wide Deferred Resignation Program. I request processing consistent with OPM guidance regarding continued pay and benefits through September 30, 2025.
3. Transition and Handover To ensure a seamless transition for the [Unit/Division Name], I commit to the following prior to my departure:
Completing all pending casework, reports, and assigned tasks.
Cataloging and archiving all active project files.
Briefing [Name of Successor or “the designated successor”] on key operational procedures and outstanding items.
4. Administrative Requests Please accept the attached Administrative & Legal Addendum as part of this formal notice. This attachment detai specific requests regarding the processing of separation codes, lump-sum leave payments, and [insert “LEOSA credentials” if LEO, otherwise “benefits”].
I appreciate the opportunity to have served with [Agency Name] and to have contributed to the mission of [Brief Mission description, e.g., protecting the homeland]. Thank you for your leadership and support during my tenure.
Sincerely,
(Sign Here)
[Your Full Name] [Employee ID Number]
Attachment: Administrative & Legal Addendum
PAGE 2: ADMINISTRATIVE & LEGAL ADDENDUM
(Attach this page to the letter above. It ensures HR gets the technical detai cluttering the main message.)
ADMINISTRATIVE & LEGAL ADDENDUM Subject: Separation of [Your Full Name] Date: [Date of Submission]
I. AUTHORITY & PROCESSING CODES
Voluntary Nature: This resignation is submitted under 5 CFR § 715.202, granting the employee the right to set the effective date.
OPM Processing (NOAC): I request this action be processed under Chapter 31 of the Guide to Processing Personnel Actions.
Standard Action: NOAC 317 (Resignation).
Deferred Resignation (If applicable): Please utilize Secondary Code LAC2 RZM (Government-wide) or LAC2 ADR (Agency-specific) as appropriate.
Adverse Action Context (If applicable): If this resignation is submitted in lieu of involuntary action, please process as NOAC 312 (Resignation-ILIA).
II. PAY & BENEFITS
Leave Payout: I request a lump-sum payment for all accrued, unused annual leave pursuant to 5 U.S.C. § 6304 and 5 CFR § 630.209.
Final Pay: Please ensure all final salary, overtime, and compensatory time are calculated and disbursed in accordance with the Fair Labor Standards Act.
Benefits: I request immediate information regarding the continuation of FEHB coverage (5 U.S.C. Chapter 89) and TSP withdrawal/rollover options.
III. PROPERTY & SECURITY
Property Surrender: I will surrender all government property (credentials, badge, firearm, tech, vehicles) in accordance with [Agency Directive, e.g., ICE Directive 1038.1 / CBP Offboarding Policy].
Clearance: I am prepared to undergo any required security debriefings regarding my access to classified information (Executive Order 13526).
IV. LAW ENFORCEMENT CREDENTIALS (LEOSA) [Delete this entire section if you are NOT a Law Enforcement Officer]
LEOSA Certification: As a separating law enforcement officer, I request review for eligibility and issuance of photographic identification and the “Qualified Retired/Separated LEO” certification under the Law Enforcement Officers Safety Act (LEOSA), 18 U.S.C. § 926C.
Good Standing: I assert that I meet the statutory criteria for separation in good standing with an aggregate service of 10 years or more (or separation due to service-connected disability).
V. POST-EMPLOYMENT & RIGHTS
Ethics: I acknowledge my post-employment restrictions under 18 U.S.C. § 207 (regarding representation) and 5 CFR Part 2635 (Standards of Conduct).
Reservation of Rights: This resignation does not waive any rights or remedies available under federal law, including protections under the Whistleblower Protection Enhancement Act or 5 U.S.C. § 2302(b).
